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THE CHALLENGE FOR HIGHER EDUCATION DEPARTMENTS
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Fragmented Plan Review Processes Slow Campus Projects, Increase Compliance Risk, and Create Coordination Chaos

Universities manage a staggering range of capital projects — from research labs and student housing, to athletic facilities and clinical buildings. But the construction review processes remains scattered across email threads, shared drives, PDF markups, and department-specific workflows. Reviewing departments often work in parallel but not in sync, making it difficult to understand where a project truly stands.

Without a unified process, reviewers struggle to track decisions across long project cycles. Version control breaks down as plans circulate through multiple systems, and staff turnover creates gaps in continuity, leaving new team members without context for past decisions.

These fragmented workflows limit visibility for project managers and capital planning leaders, making it hard to ensure compliance with life safety, ADA, and institutional design standards, and increase the likelihood of costly rework, misalignment, and slowdowns across the campus construction portfolio.


Siloed Systems Make Reporting Impossible

  • Plan sets, comments, and compliance data live in separate systems — email, shared drives, PM tools, and permitting platforms.
  • Leaders cannot see real-time project status or reviewer progress.
  • Generating portfolio reports on budget, schedule, or compliance becomes a manual nightmare.

Inconsistent Workflows Cause Avoidable Rework & Delays

  • Sequential review and hidden queues slow down approvals.
  • No visibility into where plans are stuck, who’s handling them, or when they’ll move forward.
  • No single predictable workflow means each project follows a different path, creating confusion and lost time.

Lack of Auditability Increases Institutional Risk

  • Traceability is impossible when decisions live in disparate systems.
  • Gaps in documentation undermine compliance with safety, ADA, and design standards.

Staff Turnovers Interupts Progress & Erodes Confidence

  • New team members must reconstruct past decisions without proper context.
  • Critical information is scattered, making handoffs inefficient and error-prone.

The Result? Slower approvals, higher institutional risk, and campus projects that are harder to deliver on time and with confidence.

The Solution: Plan Review Becomes the Control Center for Higher Education Campus Planning Projects

Avolve Plan Review brings architects, stakeholders, and external reviewers into one workspace where decisions are tracked, approvals move forward, and every team sees the same project status in real time — so Higher Education planning teams can focus on delivering streamlined construction and asset management projects that advance academic growth.

Why Higher Education Planning Teams Choose Avolve

Real-Time Portfolio Reporting & Leadership Confidence

Avolve Insights™ gives leadership a clear, unified view of project and site status, reviewer activity, bottlenecks, and portfolio risks across hundreds of concurrent projects, enabling confident communication with executives and trustees.

AI-Powered Intake & Review that Reduces Cycles

Avolve AI™ brings intentional AI to plan review to flag missing documents, catch issues earlier, and reduce back-and-forth — without replacing expert human judgment.

Version Control You Can Trust Across Multi-Year Projects

Maintain a single, authoritative record of plans, comments, and decisions for the entire lifecycle of a project, even as staff rotate or roles shift.

Accelerated Approvals & Reduced Review Cycles through Real-Time Cross-Department Collaboration

Bring every reviewing group into one shared workspace so teams can review in parallel to avoid conflicting comments, prevent rework, and accelerate approvals.

GIS Context For Better Spatial and Infrastructure Decisions

Surface critical site information like utilities, infrastructure boundaries, and geographical constraints, directly within the review to reduce surprises and support more informed infrastructure decisions.

Mobile Field Access for Faster Inspections & Accelerated Review Cycles

Avolve Mobile™ enables inspectors to view plans, add markups, and sync updates instantly from the field, ensuring clean handoffs between planning, design, construction, and operations teams.
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Success Stories

uc davis

University of California Davis - Health Campus

600
Concurrent Projects

Avolve is enabling the academic health center to mange the more than 600 capital planning projects on campus as part of its investment ‘Vision 2030,’ the current largest health system capital expansion in the United States.

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